Bid Management & Delivery

Bid Manager

The Bid Manager is responsible for overseeing the entire bid process, ensuring that the team adheres to timelines, scope, and quality standards. They lead the coordination between different stakeholders, manage the bid submission, and ensure compliance with client requirements. Their strategic vision and ability to manage multiple moving parts are essential to submitting a winning bid.

Bid Writer

The Bid Writer is tasked with crafting the bid document, ensuring that it communicates the team’s technical expertise, project approach, and value proposition clearly and persuasively. They work closely with the technical, financial, and legal teams to gather the necessary information and present it in a way that aligns with the client’s expectations.

Precontract Engineer

The Precontract Engineer evaluates the technical feasibility of the project and assists in developing the methodology, construction program, and resources plan. They provide input into the construction sequence and logistics, ensuring that the proposed solution is both technically sound and realistic in terms of cost and schedule.

Precontract Manager

The Precontract Manager oversees the preconstruction phase, leading the team in the preparation of the bid and managing relationships with external stakeholders, such as subcontractors and suppliers. They ensure that the technical and commercial elements of the bid are integrated and aligned with the company’s strategy and the project’s requirements.

Tender Estimator

The Tender Estimator is responsible for developing a detailed cost estimate for the project. They analyse the project’s design, materials, labour, and equipment requirements, providing the bid team with an accurate financial framework. Their expertise in cost management ensures that the bid remains competitive while protecting the company’s margins.

Tender Manager

The Tender Manager ensures that all elements of the bid process are followed efficiently and within the agreed timeline. They liaise with various departments, overseeing the creation and submission of the tender documents. Their role involves managing risk assessments, budget analysis, and quality control throughout the bidding process.

Design & Design Review

The Design Lead manages the technical design aspects of the bridge, ensuring that the design meets both the client’s requirements and regulatory standards. They collaborate with the engineering team to produce detailed design documents and support the bid process with technical advice and solutions to any design challenges that may arise.

Legal and Contract Specialist

The Legal and Contract Specialist reviews the contract terms and conditions, identifying any risks or issues that could impact the company’s involvement in the project. They ensure that the legal aspects of the bid are fully compliant with Australian regulations and that the terms are favourable for the company.

Project Director

The Project Director provides overall leadership and strategic direction for the bid, ensuring that all project aspects align with the company’s capabilities and vision. They work closely with senior leadership and stakeholders, offering input on key decision points and ensuring that the bid reflects the company’s competitive advantages.

Quality

Quality Role Titles in a Tender Team: Quality Manager / Quality Assurance Manager (QA Manager) – Senior role responsible for the development, implementation, and oversight of the quality management system (QMS) specific to the project. Quality Advisor / Quality Coordinator – Mid-level professional supporting document control, inspection and test plans (ITPs), and internal audits. HSEQ Manager / Advisor – Combined role across Health, Safety, Environment, and Quality, common in Tier 2 and Tier 3 contractors or smaller tenders. Compliance & Quality Lead – Emphasises alignment with external standards and regulatory bodies, as well as contractual obligations.

Their Key Responsibilities in the Bid Phase: Develop or customise the Project Quality Management Plan (QMP). Provide inputs for: ISO 9001 compliance (or equivalent certifying standard). Creation of project-specific ITPs, checklists, and hold points. Non-conformance and corrective action procedures. Document control systems and procedures. Interface and coordination with design verification, if applicable. Contribute evidence of: Internal audit schedules. Defect management performance on similar projects. Lessons learned and continuous improvement processes. Address how quality outcomes will be managed across subcontractors and suppliers. Align with client quality frameworks (e.g. TfNSW, ARTC, local council specs).

Work, Health And Safety

WHS Role Titles in a Tender Team: WHS Manager / HSE Manager / HSEQ Manager – Senior-level professional responsible for developing and overseeing the project’s WHS strategy and safety management plans. Safety Advisor / WHS Advisor – Mid-level professional who supports the implementation of safety systems and day-to-day compliance. HSE Lead / WHS Lead (Bid Phase) – A Dedicated person involved in crafting the WHS components of the tender response and aligning them with project-specific risks and client requirements. HSEQ Advisor / Manager – Covers Health, Safety, Environment, and Quality, often used on Tier 2/3 tenders where roles are blended. Zero Harm Advisor / Safety Champion – A culture-oriented role often featured in bids to show the company’s commitment to behavioural safety and zero harm principles.

Their Key Responsibilities in the Bid Phase: Develop or tailor the Project WHS Management Plan (WHSMP). Provide input for tender responses on: Legislative compliance (e.g., WHS Act 2011, Codes of Practice). Site-specific risk assessment and hazard mitigation. High-risk work procedures and Safe Work Method Statements (SWMS). Emergency response planning. Worker consultation, communication, and training strategies. Demonstrate alignment with client safety standards (e.g., TfNSW, TMR, VicRoads, ARTC, RMS). Provide evidence of past performance on safety KPIs such as LTIFR, MTIFR. Highlight behavioural safety initiatives (e.g., Safety Culture programs, Toolbox talks). Address requirements for Principal Contractor responsibilities under the WHS Regulation.

Environmental And Sustainability

For a civil infrastructure bid or tender, the ideal person to include for Environmental and Sustainability would typically be titled one of the following, depending on the complexity and scope of the project: Environmental Manager – Oversees environmental compliance, assessments, and risk mitigation across the project. Sustainability Manager – Focuses on integrating sustainable practices, life-cycle analysis, carbon reduction, and broader ESG targets into the bid. Environmental and Sustainability Advisor – A more flexible, mid-level title often used on bids to support subject matter integration without needing a full-time manager. Environmental Scientist / Engineer – Brings technical knowledge to site-specific assessments, impact studies, and mitigation strategies. ESD (Ecologically Sustainable Development) Specialist – Common on projects with a green infrastructure or sustainability certification requirement (e.g., IS Rating, Green Star, NABERS). IS (Infrastructure Sustainability) Accredited Professional – Required for projects targeting an IS Rating through the Infrastructure Sustainability Council (ISC); critical on major transport and civil projects.

Their Key Responsibilities in the Bid Phase: Prepare or contribute to the Environmental Management Plan (EMP) or Sustainability Strategy. Demonstrate alignment with client and regulatory requirements (e.g., TfNSW, EPA, local council). Contribute to non-price criteria responses such as: Environmental risk management. Waste minimisation. Carbon and energy strategies. Biodiversity and water management. Social procurement and indigenous participation. Ensure compliance with ISO 14001 or other environmental standards. Drive the incorporation of circular economy principles and climate resilience.